Senior Executive Assistant, People


San Francisco, CA, USA

Full time

Human Resources / People

Sep 21


  • Act as gatekeeper, time-advocate, and liaison for Executives
  • Handle multiple lively calendars and schedules
  • Quickly understand and flex with constantly evolving priorities of our team
  • Prioritize multiple requests for Executives' time, applying strong decision-making skills in handling priority of requests and finding resolution
  • Build efficiency and balance for the executives you support
  • Partner to schedule and own the logistics of team meetings, team calendars, and team Slack channels. We have many!
  • Gain familiarity with internal tools and systems used by team
  • Arrange travel, schedule transit, and make reservations for our team
  • Assist with preparation of presentation materials
  • Plan, coordinate, and facilitate various meeting agendas, functions, and events including quarterly retreats and team-building offsites
  • Format documents and presentations
  • Expense reimbursements
  • Help drive recruitment and hiring as-needed (project management of candidate screening, schedules, process support)
  • Point person for team requests and problem-solve, helping to keep the team on track and organized
  • Be a culture-contributor: track, highlight, and celebrate important team cultural/career moments such as team wins and successes
  • Adapt to a fast-paced, constantly evolving environment


  • BA/BS or equivalent experience
  • 4+ years of related work experience and general knowledge within functional area
  • Utmost professionalism and discretion
  • Strong communication and social skills
  • Self-starter that can take a task and run with it
  • Acute attention to detail
  • Not just reactive, but proactive - thinking ahead of issues that might emerge and solving them before being asked
  • Creative problem solver
  • Can balance setting boundaries for leads with being compassionate to the needs of our team
  • Outstanding interpersonal skills and the ability to navigate various professional dynamics
  • Excellent calendar management skills
  • Solid understanding of G Suite
  • Availability outside normal business hours in case of


  • Experience in Human Resources or supporting a People Team
  • Experience balancing multiple, busy executives
  • Project management experience

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